Understanding the Workflow
Smart Form Publisher automates document creation by connecting your Google Form responses with templates in Docs™, Slides™, or Sheets™ — generating personalized outputs instantly.
Workflow Overview
The process follows this sequence:
Component Breakdown
1. Google Form (Data Source)
Users submit responses like name, email, or department. These become inputs for document generation.
- Design forms with relevant fields
- Responses automatically stored in a linked Sheet
2. Smart Form Publisher Add-on (Processor)
The engine connecting your form responses to templates.
- Reads form responses
- Maps data to placeholders
- Applies logic and automation rules
- Handles generation and email delivery
3. Google Docs/Slides/Sheets (Template)
The layout layer where dynamic content is inserted.
- Create your design or use templates
- Add placeholders like
{{Name}}or{{Department}} - Supports text, images, and QR codes
4. Generated Documents (Output)
Personalized documents are automatically created and shared.
- Saved in Google Drive™ as PDFs or images
- Links logged in the response sheet
- Emails with attachments sent automatically
Visual Workflow
Here’s a visual overview of how the entire system operates:
💡 Tip: You can fully customize each stage — from form questions to template design to email delivery.
By understanding each part of the workflow, you’ll be better equipped to customize and automate your document generation process using Smart Form Publisher.