Key Terminology

Definition: A placeholder — also called a merge tag — is a special token used in your Google Docs™, Slides™, or Sheets™ template that gets replaced with actual data from a Google Form™ response.

Format: Placeholders are wrapped in double curly braces. For example:

• {{Full Name}}
• {{Department}}
• {{Score}}

Each placeholder must exactly match the question title in your Google Form to ensure the correct data is inserted when generating documents.

Definition: A Google Docs™, Slides™, or Sheets™ file that acts as the design and content template for all generated documents.

Requirements:

• Must contain placeholders enclosed in {{ }} to represent where form data will appear.
• Should follow your organization’s layout, branding, and design preferences.
• Supports dynamic text, images, and QR codes.

Definition: A unique identifier automatically assigned to each generated document to help with tracking, referencing, and authenticity verification.

Format: Generated as a unique string and can be inserted using the system tag {{Document ID}}.

Definition: Each published document includes a unique link or QR code that allows verification of authenticity or online access.

Usage:

• Use {{Verification Link}} to show a clickable URL.
• Add a QR code using system tags (auto-generated by Smart Form Publisher).
• The QR code can link to a Drive preview, a verification page, or a custom URL.

Particularly useful for reports, certificates, or official documents requiring validation.

Definition: Dynamic placeholders automatically created by Smart Form Publisher to include extra metadata, tracking info, or timestamps.

Available Fields: