Streamline HR Onboarding with Document Automation

Onboarding new employees can be a chaotic process, involving mountains of paperwork. From offer letters to policy acknowledgments, the administrative burden on HR teams is significant. This is where automation can be a game-changer.

The Challenge with Manual Onboarding

Manually preparing documents for each new hire is time-consuming and prone to errors. You have to copy and paste names, start dates, and salary information, and a single mistake can lead to confusion and delays. This manual process doesn't scale well, especially for companies experiencing rapid growth.

How Smart Form Publisher Helps

With Smart Form Publisher, you can create a single Google Form for new hire information. Then, you set up templates for all your standard onboarding documents in Google Docs.

Here's a sample template for an offer letter:

Date: <>

Dear <>,

We are pleased to offer you the position of <> at our company, starting on <>. Your annual salary will be <>.

We look forward to you joining our team.

Sincerely,
The HR Team

When you receive a new submission, Smart Form Publisher will automatically populate the template with the provided information, creating a polished PDF that can be instantly emailed to the new hire and saved to a secure folder in Google Drive. This eliminates manual data entry, reduces errors, and lets your HR team focus on what truly matters: welcoming your new team member.